Studio Manager

• Location: London
• Salary: £40,000 pro rata
• Level: Midweight / Senior
• Type: Part time (25 hours pw)

About Art in Site:

Art in Site is a multi-award-winning studio, comprising artists, designers, and strategists. We’re a super-friendly team of 6 with shared interests in art and culture. Monday mornings are a chance to share tips and stories on the latest exhibitions, interesting architecture, getting out into nature, great food and cycling to name a few.

We design healthy environments – places to heal, learn, explore, thrive, and connect – through integrated art & interior design.

We use creativity to bring a big (and measurable) impact, often to people that need it most. Working predominately in healthcare spaces for the last 15 years, we are growing our horizons to make work for education, civic space, and beyond.

We work collaboratively – with doctors, patients, scientists, other artists, tech-wizards, storytellers… Every project is a chance to innovate, to meet exciting people, to learn something new, and to design to improve lives. We’re all proud to be able to work with clinical staff to help the NHS deliver a better environment for everyone – helping to support Neurodiversity, increase sustainability, and celebrating the diversity of its community.

Our work life requires a lot of coordination. In a given week, we might designing to tight deadlines, installing artwork for one project, delivering a lecture at a conference, and travelling to meet a team of doctors at a new hospital. Typically, we work alongside clinical staff & architects on capital build construction projects valued up to £500m, with art budgets up to £1m.

We’re looking to hire a Studio Manager to help bring coordination and forward-focus to all our efforts; our biggest goals are increasing team efficiencies and productivity, studio profits and expanding our client network.

About the job:

• 5 days a week - 25 hours a week (start and finish times to be negotiated individually)
• Split between WFH and working from our studio in Vanguard Court, Camberwell

The Studio Manager tends to wear a few hats at Art in Site. The job will require you to:

• Staying in close contact with clients and the rest of the AiS team
• Be the first point of contact for incoming calls and new project enquiries
• Manage our studio resources together with the Directors and Project Manager
• Assisting with managing and creating budgets to support our Project Manager
• Help project teams keep track of project tasks using our software Wrike
• Seek freelance support when projects require additional resource
• Agreeing payment schedules together with the Finance Director, Project Manager and Directors
• Manage studio emails
• Plan and run the weekly meetings
• Manages studio and teams calendars (Google cal)
• Keeping track of key project dates and event dates
• Update and manage the CRM in Wrike
• Manage project invoicing and incoming bills on Xero
• Manage studio service providers and subscriptions
• Managing health and safety requirements, and keeping studio DBS checks up to date
• Provide HR support to the team
• Manage annual leave for the team
• Plan and organise office socials once a month (exhibitions / drinks)

Experience required - Ideal candidate:

• Minimum 3 years of active experience in a similar role (furlough time to be excluded)
• Methodical and organised - able to deal with timelines, resource and scheduling - a can-do attitude
• Experience working in creative teams - understanding their approaches to working and delivering projects
• Friendly and approachable and able to build strong rapport with colleagues
• Can navigate client team politics respectfully - experience in managing client / production relationships
• Proficient in Microsoft Word / Excel / Outlook, Xero or similar accounts software
• Basic Adobe knowledge preferable
• Has experience using CRM and project management software (preferably Wrike)
• Has experience managing studio finances
• Mac literate

Additional AiS benefits:

• Working from home balance
• Discretionary annual bonuses
• 28 days holiday pro rata (plus bank holidays)
• Regular team socials (exhibitions / lunch / drinks)
• Southbank Centre membership for remote working