Office Manager

Acute Art is hiring an office manager to join its team in London!

We are a creative studio based at 180 Strand. We collaborate with the world’s leading contemporary artists, providing access to cutting edge technologies that allows them to translate their creative vision into virtual and augmented realities.

Responsibilities include, but are not limited to:

• Ensuring the smooth day-to-day running of the office

• Managing the studio diary and coordinating internal meetings

• Maintaining company contracts, including studio hardware, utilities, insurance

• Ordering/managing stationary and studio supplies

• Devising and implementing filing and archiving systems (paper and digital)

• Booking travel, accommodation and overseas visas

• Managing the artwork storage units

• Ensuring health & safety requirements are met and all insurance cover is up to date

• IT administration: keeping software licences and maintenance contracts up to date

• Responsible for organising all team trips, outings and parties

• Finance administration: Managing all stages of sales invoicing, bank reconciliation, handling expenses, liaison with the company accountants regarding bookkeeping, staff payroll and pensions

• HR administration: Staff development, appraisal arrangements, maintaining office policies, inductions for new staff and managing all personnel records including on and off-boarding of employees

Skills and Experience Required

• Have previous experience working as an Office Manager, ideally in a creative or tech environment

• Have excellent attention to detail, and have exceptional organisational and interpersonal skills

• Are confident with numerical and administrative tasks

• HR experience would be a plus

• Know how to multi-task within a fast-moving environment

• Show initiative and decisiveness under pressure

• Have a natural ‘can do’ attitude and dedication

• Fluency in G Suite, Microsoft, Monday (or similar)