Studio Manager

spacelab_ are an exploratory architectural design studio. We strive for highly imaginative and bold ideas paired with research and analytics that allow us to create tailored solutions with often unexpected outcomes. Each and every space we create is uniquely different. And each has the power to positively transform people’s lives.

We are looking for a Studio Manager to join us on a part-time basis. The candidate will be responsible for ensuring the efficient day-to-day operation of the studio, overseeing administration, compliance and facilities manager and proactively supporting the Directors and wider team.

Key Responsibilities

• Studio Operations
• Ensure the smooth day-to-day running of the studio and office.
• Develop and improve office processes and administrative systems.
• Coordinate meeting rooms, calendars, and company-wide events.
• Manage relationships with suppliers, contractors, and service providers.
• Maintain HR records, annual leave, training, and employee documentation.
• Coordinate staff inductions and ongoing training.
• Organise Health & Safety compliance review and assist with relevant legislation.
• Maintain risk assessments, fire safety records, and first aid arrangements.
• Ensure policies and procedures are up to date and followed.
• Manage cleaning, waste, recycling, and sustainability initiatives.
• Ensure all office equipment and facilities remain operational.
• Support Directors with business development activities, tender submissions, and proposal documentation.
• Coordinate company accreditations and professional memberships.
• Support project teams with administrative requirements when needed.
• Manage relationships with external IT providers.
• Coordinate software subscriptions, licences, and renewals.
• Maintain asset registers for laptops, phones, and equipment.
• Support cybersecurity awareness and onboarding/offboarding of user accounts.
• Liaise with external accountants and payroll providers.
• Track supplier invoices.
• Support Directors with financial administrative actions.

What you get

• To work in a vibrant, open studio environment, situated in Old Street
• Training and career development opportunities, including your own personal development plan
• Uncapped paid annual leave
• Flexible working patterns and hours (anchored around two team / studio days a week)
• A varied and exciting client and project list, including world-renowned brands
• Sociable, non-hierarchical, ‘family feel’ culture
• A culture with a drive toward personal growth and happiness, with initiatives for both physical and
• mental wellbeing
• Private medical insurance
• Private dental insurance
• Mental well-being training offered to all

Please note that the salary advertised is for the FTE.