Studio Manager

Working as part of the Operations Team, you’ll need to have a bright and happy-to-help disposition, be supremely organised and assert yourself as the go-to person in the studio. You will be managed by the Operations Director and act as the ‘face’ of Acrylicize, ensuring that the studio runs as smoothly as possible. We have a diverse range of tasks to keep you energised and there are plenty of opportunities to make the role your own.

Requirements

• 1-2 years minimum experience in a Studio Manager or equivalent role
• Fantastic written and verbal communication skills
• A hunger to constantly improve the studio’s output
• Excellent organisational skills
• Proven ability to develop key working relationships

What We Offer

• 25 days paid holiday plus 8 bank holidays, 5 of these held back for winter office closure
• 1 additional holiday day per year of continuous service up to a maximum of 30 days
• 4% matching contributory pension scheme after 3 months service
• Private Medical Insurance after 6 months service with discounted gym membership
• A provision of 2 paid personal days per year for extenuating circumstances
• 6 days per year of Time & Space for personal development and betterment
• Cycle to work scheme
• Enhanced Maternity and Paternity Leave from 2 years continuous service
• Regular team lunches and social activities

Primary Responsibilities

• Ensuring that the studio and storage areas are tidy and well-organised at all times
• Responsible for ordering studio stock and equipment and monitoring studio expenditure
• Answering telephone calls in a timely fashion, directing to the right person or taking clear and detailed messages
• Greeting all guests and make them feel a part of the Acrylicize team
• Arranging meeting rooms and booking venues as needed, ordering coffee or lunch for internal Directors and clients coming in
• Coordinating the weekly company get togethers “Thursday Club” and “Tuesday Morning Creative Challenge”
• Assisting with the admin and logistics of James Burke’s artworks, updating the inventory and coordinating deliveries
• Acting as the gatekeeper of our travel and expense policy, guiding the team on overseas travel expensing
• Helping to book travel as required
• Liaising with the landlord, cleaning company and Tower Hamlets Council
• Providing Health and Safety studio tours for new starters
• Planning and purchasing birthday/anniversary/leaving cards and gifts
• Assisting the People Manager with internal events for the team
• Developing and maintaining internal and external Sustainability Policy
• Coordinating deliveries and special projects such as wrapping artworks
• Managing courier pickups, deliveries, post etc. relating to the studio

Maintenance

• Managing the studio’s contract administration for all services and utilities – phones, printers, mobiles, gas, water, electrics, etc.
• Assessing providers and costs to make informed decisions
• Managing any maintenance, risk assessments and fire safety of building including training and PAT testing
• Undertaking of Fire Warden and First Aid Training, running regular fire drills and maintaining logs
• Managing of offsite storage and deliveries to and from using best value Man with a Van

IT

• Providing first-line IT support with training and guidance from our external IT consultant
• Liaising frequently with our external IT consultant and Box support for any larger issues
• Managing all hardware and software including printers, database of computer equipment, Adobe, Box, CAD and Zoom licenses
• Arranging IT equipment and setting up all software and email accounts for new starters
• Managing Google Workspace
• Providing training on how to use our Zoom bars in meeting rooms
• Ensuring WIFI/ internet coverage is maintained
• Managing all AV equipment in the studio
• Owning the equipment inventory in the studio
• Ensuring that Box filing is following naming conventions and neatly organised