Studio/Project Manager

Studio/Project Manager

We are looking for a Studio/Project Manager to join our small team at Atelier Dyakova. Working closely with the founder and team of designers, you will be responsible for running the daily operations of the studio. This will include managing projects and overseeing new business and commercial responsibilities. A good awareness of the design field and a working knowledge of design tools such as the Adobe Suite would represent an advantage. This role could be full-time or part-time and is primarily in person.

About Us

Atelier Dyakova is an award-winning visual communication agency. The studio creates brand identities, publications, packaging, spatial and digital design for forward-thinking brands and international cultural clients. Our approach is firmly rooted in conceptual and typographic experimentation developed through research with attention to tactile details.

Responsibilities

Studio Management

• General administration, ensure the day-to-day business operations are running smoothly
• Keep the studio to a high standard and ensure all calls and visitors are taken care of
• Manage post, order paper samples, keep sample library organised
• Maintain internal systems, working with the founder to upkeep and improve processes
• Manage the studio’s shared calendars
• Order and maintain all office supplies and assist with property maintenance and suppliers
• Update the studio’s suppliers list and build strong relationships
• Administration of office printer, including supplies

Project Management

• Prepare estimates, scope of works, resource allocations, project schedules, contracts and invoices
• Manage invoicing and project expenses
• Communicate with clients and manage expectations
• Manage external suppliers such as printers and developers
• Log project receipts and expenses, preparing for bookkeeping
• Undertake occasional light InDesign tasks, such as inputting text corrections

Marketing & New Business Assistance

• Assist the founder with new business research, correspondence and administration
• Support with portfolio, website and social media updates, for example by drafting texts and preparing content

HR & Culture Assistance

• Manage the cultural aspects of the studio, such as studio meals, drinks and outings
• Assist the founder with staff, intern and freelance resourcing, contract administration and related paperwork
• Create and maintain the studio handbook and set up new starters and freelancers by introducing them to the studio setup

IT & Tech Assistance

• General upkeep and troubleshooting of the IT setup and software, coordinating with the studio’s IT consultants where required
• Archive completed projects and maintaining server archive
• Support with ordering new equipment and employee/freelancer set-up

Skills & Experience

• Educated to degree level and/or equivalent working experience (required)
• Minimum of 4 years’ experience of administration tasks and/or project management (required) in a design studio environment (highly beneficial)
• Project management skills (required)
• Excellent communication, time management and analytical skills (required)
• Well-spoken, articulate and able to communicate well with clients (required)
• Enjoy working collaboratively in a fast-paced studio (required)
• Adaptable, keen, self-motivated, proactive and solutions focused (required)
• Ability to represent Atelier Dyakova to clients, press and at relevant events (required)
• Technical knowledge:
• Mac OS including Mail, Numbers, Pages, Keynote (required)
• Slack (required)
• Basic knowledge of InDesign (highly beneficial) and the rest of the Creative Suite (beneficial)
• Knowledge of other languages (highly beneficial)
• Knowledge of book print management/print processes, general graphic design and web design processes (highly beneficial)
• Interest in graphic design and branding (highly beneficial)
• Knowledge of contemporary creative studios (beneficial)
• Experience in both cultural and commercial sectors (beneficial)

Salary & Position

This is a freelance position. Salary is based on a daily rate to be discussed with the applicant and is dependent upon experience.