Projects + Office Manager

Creating influential interiors and exquisitely crafted furniture, Susie Atkinson uses her experience and broad knowledge honed over many years to create spaces that are inviting, timeless and indulge all of the senses. Not influenced by passing trends or fashion, Susie’s use of colour, combined with her passion for natural materials and different textures bring to life the interiors of private houses, hotels, clubs or boats.

Susie and her skilled team work closely with specialised craftsmen and workshops to deliver a full design service from concept to completion, with a focus on enhancing the architecture of a space without compromising on a high level of sophistication and comfort.

PROJECT MANAGEMENT

• Scoping and creating fee structures with the Head of Design and Creative Director
• Client liaison and communication
• Issues project contracts and ensuring signed copies are distributed
• Creating new Project folders on the drive to ensure the design team have what they need
• Maintains an up-to-date overview and tracks profit per project
• Manages cost plans per project (usually commercial projects only)
• Suggests and makes improvements to processes and procedures where recognised.

PROJECT PROCUREMENT

• Manages the Procurement Coordinator
• Oversees project purchasing to ensure on track and budget
• Ensure all payments made are logged on the allocation's spreadsheet
• Ensuring delivery of items in a timely manner
• Issuing FF&E invoices and ensuring the Financial Controller is kept up to date.

STOCK CONTROLLING

• Liaison with our warehouse where stock is held before project installation.
• Ensure upkeep of ‘zones’ within our warehouse for different projects
• Maintains the printed stock list in collaboration with the Product team.
• Ensure stock items assigned to projects are allocated on the cost plan.

OFFICE MANAGEMENT

• Point of contact with the landlord and any related issues
• Tracks staff holiday and absence
• Issuing new starter contracts and staff inductions
• Admin staff recruitment and interview process
• Manages IT (Setting up new starters + troubleshooting within the team)
• Manages expense claims against product or project budgets
• Maintenance of office (cleaner, booking plumbers/electricians, supplies are ordered)

ADHOC DUTIES FOR DIRECTORS

EXPERIENCE REQUIRED:

• 5+ years of relevant experience required
• Ability to work collaboratively with a team and manage multiple projects simultaneously.
• Excellent communication skills, both verbal and written, and organisational skills
• Proficient with budget management and time management
• Proactively suggests system and process improvements where needed
• Hands-on and unfazed by a variety of day-to-day responsibilities.
• Proficient IT skills with the use of Apple & Microsoft programmes. Training will be provided for
• Management experience preferred