Job Description
Office Administrator (Maternity Cover) – Join Our Creative Studio
Location: Old Street, London EC1
Contract: Full-time, Maternity Cover. 18 month fixed-term contract
Company: Casson Mann – Exhibition & Interior Design
Casson Mann is an award-winning exhibition and interior design studio, known for creating immersive experiences for museums, galleries and cultural institutions around the world. With a friendly team of 21 creatives based near Old Street, we’re now looking for an organised, proactive, and enthusiastic Office Administrator to keep our studio running smoothly during a maternity cover period.
If you thrive in a varied role, enjoy being the go-to person who keeps everything on track, and want to be part of a collaborative, design-driven environment, we’d love to hear from you.
What You’ll Do
You’ll be the heartbeat of the studio — making sure our environment is welcoming, efficient and well-supported. Your responsibilities will span:
Studio Administration
Oversee and implement our health & safety policy across the studio
Maintain our archive, databases, intranet and shared spaces
Organise studio events including team lunches, annual trips and Christmas celebrations
Arrange international travel and itineraries for our designers
Book and coordinate team training
Support with IT equipment tracking and liaise with external IT support
Provide diary and admin support to our Founder
Facilities Management
Manage cleaning and recycling contractors
Order office supplies, design materials and kitchen essentials within budget
Assist with renewals of subscriptions and supplier relationships
Reception & Front-of-House
Be the friendly first point of contact for visitors
Answer phones and manage the main inbox
Keep the studio tidy and welcoming, especially for guests
Book couriers, printers and manage meeting room arrangements
HR Support
Coordinate monthly team Breakfast Meetings
Update the company intranet
Manage CVs, interviews, and candidate communications
Post job adverts and organise internships or work experience
Support sponsorship and visa administration
Finance Support
Process company credit card expenses and track spending
Assist with invoicing when required
What You’ll Bring
Prior experience in office administration
Excellent written and verbal communication
A sharp eye for detail and outstanding organisational skills
Proactive, positive attitude and a supportive approach to teamwork
Confidence using Apple Macs and Microsoft Office
A willingness to learn and develop
An interest in museums or design is a bonus
Health & safety experience is helpful, but not essential
Why Join Us?
At Casson Mann, you’ll be part of a warm, creative, close-knit team who care about what they do. You’ll play a key role in supporting a studio that designs some of the world’s most exciting cultural experiences.
We are proud to be an equal opportunities employer and value the richness that a diverse and inclusive team brings.
How to apply
Can interested candidates please email their CV and covering letter to hr.circle@cassonmann.com