Studio Manager & Bookkeeper

We're looking for a Studio Manager to join our team at HATO. The position will play a key role in the studio, managing the day to day operations with the focus of centralising communication between the store, publishing house, studio and finance.

The role will be based in our studio in Barbican, four days per week (Monday–Thursday).

About HATO

HATO is a creative practice, publishing house and concept store. We believe design has the power to shape culture and define communities.

We pride ourselves on creating lasting experiences that add value, leave a legacy and a positive impact long after completion.

Play and continual learning is integral to how we work, think and do. We are curious, engaging with new environments and ideas in order to develop concepts, prototype tools, products and designs. We are dedicated to pushing boundaries and pursuing progress through self-directed study in new and unexpected fields.

Previous projects include: BAOverse app; branding and campaigns for DELLI; campaign for Capture One; GONOGO, with Goshka Macuga; Art on the Underground installations; branding for MM:NT

Studio Administration

• General studio admin including managing IT, insurance, supplier contracts and general filing and organisation
• Studio maintenance including liaising with suppliers (building management, cleaners) and purchasing office supplies and resources
• Ensure good HR practice through process ownership of employee contracts, recruitment, policies and staff handbook and organise employee performance reviews
• Coordinating and scheduling team meetings
• Assist team leads on administration tasks and any events or project planning
• Book accomodation and travel for projects and events
• Prepare, edit and review documents, reports and letters

Financial Management

• Assist team with administrative tasks including preparing fee proposals and invoicing
• Manage online accountancy programme
• Review and file VAT returns
• Answer queries and liaise directly with clients
• Manage debtors and creditors ledgers
• Liaise with the accountant for Payroll and to prepare VAT returns and end of year accounts
• Manage cash flow forecast, process expenses, reconcile accounts and download finance reports
• Preparing financial reports, analysis and planning to support the financial health of the practice

Experienced Required

• Extensive knowledge of notion and google docs
• Extensive Xero knowledge or certifications
• Preparing VAT returns and using different VAT schemes.
• Bookkeeping
• You should also be proficient in using workplace communications systems such as slack.
• ACCA/AAT qualified or qualified by experience

Benefits

• Our practice is committed to developing a diverse and progressive work environment.
• We promote exploration into alternative subjects through our R&D days every second Friday.
• Access to private healthcare included in your employment package
• Discount at our store in Coal Drops Yard.
• Complimentary first week of January on leave