Featured Company
LocationLondon [On-site]
Salary£30,000 – £35,000
Experience LevelMidweight, Senior, Junior
Job TypeFull Time
Job Posted30 Jun 2022
Application Ends15 Jul 2022
The application deadline has passed and the job is now closed.Explore other opportunities
Job Description
Summary
Stereo is looking to hire an organised & passionate Studio /Office Manager. The beating heart of the agency combines pin-sharp attention to detail, process and a can-do attitude for all functions within a busy studio environment. Admin to HR, Culture to Facilities Management, it’s a varied role. You will bring experience from a similar agency or environment and background, based in our London studio x4 days a week (working from home Fridays).
Typical Activities
What you’ll be doing; Office Management;
- Overseeing the day to day running of the office
- Work closely with Operations Director and provide support where needed
- Ordering and maintaining all office & catering supplies
- Being responsible for Health & Safety; ensuring all documents are up to date and that weekly, monthly & yearly reviews are completed
- Manage cleaning & maintenance contractors to ensure the Studio is spic and span and everything is in working order
- Complete all Fire Risk Assessments and work with the landlord to ensure the servicing and testing of fire alarms.
- Ensure all meeting rooms are set up and ready to use
- Be the first point of call for employee queries and requests and take action where required
- Meeting & greeting clients and providing refreshments upon arrival
- General administration support on a variety of matters
Social Media Management;
- Project manage the companies Instagram account; setting up meetings with creative teams, scheduling posts, receiving assets & posting on the account
- Build creative briefs with mood boards and content for internally designed Instagram posts
- Plan ahead by looking at special dates, bank holidays, seasonal times to schedule posts & organise pre-made assets
- Manage and record the social statistics and host monthly stand ups to discuss what went well, not so well and the plan going forward
Production Assistant/Runner;
- Supporting the creative production team on shoots & projects
- Organising team COVID tests and Health & Safety during shoots
- Organising props, costumes and team catering during shoots
- Booking travel, hiring equipment and being onsite for collection & delivery
- Ensuring shoots run as smoothly as possible and the team have everything they need. Acting as a runner on the day
Finance Assistance;
- Supporting the finance team with monthly expenses and invoicing
- Ensuring all Stereo Session hosts send their invoices & are paid on time
- Attending site to check mail and communicating any issues or findings with the Finance Director
- Taking ownership of receipts for things ordered and ensuring these are sent over to the finance team in a timely manner
HR Assistance;
- Supporting HR by organising new employee inductions, approving holidays, updating holiday calendars & sending out employee training
- Managing the online HR platform and ensuring all team know how to use this
- Looking through the calendars/Forecast daily to ensure that all holidays/time off is accurate and reporting any discrepancies either directly to team members or the Operations Director
- Listening to any team issues/questions and finding solutions or requesting further support from the Operations Director if needed
IT/Tech Assistance;
- Supporting IT by ordering new equipment and setting up new
- employee/freelancer computer details
- Managing online subscriptions and ensuring that they are renewed when due
- Responsible for confidential credentials and sharing to team when requested
- Working closely with IT Director to ensure all team software is updated and in good working order
- Reporting any issues immediately to IT Director & Operations Director
Events/Culture Management;
- Create an inspiring, inclusive and fun atmosphere for the whole team – organising monthly social events and seasonal parties
- Running our monthly programme called Stereo Sessions; reaching out to interesting people/companies to host sessions with us
- Organising our monthly celebration ‘Stereo Star’ to celebrate an employee the team decide has gone above and beyond that month. Sending the winner their prize.
- Encouraging the team to send across ideas of things they’d like to do and bringing their ideas to life!
Benefits
Holidays
- 23 Days Holiday (basic)
- Extra Holiday Day per year of service (up to 5 years service)
- Day off on your birthday
- Summer Hours July & August (Half Day Friday)
- Closed over the entire Christmas period
Learning & Culture
- Monthly Stereo Sessions (Learning Opportunities with Guest Speakers)
- Annual Summer & Christmas Parties
- Quarterly Team lunch/breakfast
Wellbeing & Health
- BUPA Employee Assistance (free, 24-hour confidential helpline service)
- x1 Paid Volunteer Day
Additional
- New business bonus based on a % of the profit on the project for up to one year
- Intro recruitment bonus for successfully bringing friends / peers into the business £1,000 (Upon successful 3 month probation meeting).
JOB #1552705804