Office Manager

We’re looking for an Office Manager who will bring energy, organisation and initiative to us here at Found. We’re a fast-growing, ambitious business working globally, so this is a great opportunity to join at a key time in our evolution and play an important part in the team’s development.

This is a hybrid role that covers Office, PA, HR and IT tasks, meaning it will have a lot of variety and access to all parts of the business. It’s a full-time role that’s part studio-based, part remote and with flexibility on which days you’re in.

The role breaks down like this:

Office tasks

• Attending and welcoming to visitors and callers
• Maintaining a clean, tidy and welcoming space
• Managing and monitoring day-to-day office operations and suppliers (supplies, post, deliveries, cleaning, waste, utilities, security, alarms, building management)
• Maintaining Health and Safety and First Aid policies and processes
• Managing and maintaining studio calendar

PA tasks

• Managing MD’s diary and assisting with email and business admin tasks
• Arranging travel, accommodation and venue booking for Leadership Team

HR tasks

• Managing and logging of staff holidays, birthdays, sickness and overtime
• Managing and maintaining staff personnel records
• Posting adverts, managing applicants and organising interviews for all recruitment activity
• Managing the onboarding of new joiners
• Managing, growing and maintaining freelancer database
• Assisting with mentoring and internship schemes and activity
• Organising all staff events, including Christmas Party, Summer Holiday and Mid-Year Away Days
• Assisting with staff training organisation and logging attendance and feedback
• Assisting with Monthly 121 organisation and logging completion
• Assisting Annual Appraisals organisation and 360° Feedback gathering

IT tasks

• Arranging IT set-up for new joiners
• Managing all software licensing and purchases
• Managing all hardware requests, upgrades and purchases
• Placing orders and liaising with suppliers
• Assisting with project archiving

Found is a growing, dynamic company with an open, warm and inclusive culture and we strive to nurture and develop everyone in our team. We offer salary depending on experience, 20+ days holiday per year plus Christmas shutdown, hybrid working, annual appraisals and personal development plans, monthly 121s, company bonus and pension schemes, sabbaticals after 5 & 10 years and your own training budget.

You will ideally have a background in some kind of office or studio administration role and are looking to make the step up to a broader role where you’ll have access to the whole team. You need to be fluent in Google Docs, Sheets and Slides, a good communicator and confident taking on new tasks, solving problems and learning fast.

These are exciting times - we’d love you to join us.