Executive Assistant

MTArt agency is looking for a superstar executive assistant

to provide support to its CEO and senior leadership team with organisation, scheduling, correspondence, and meetings. Takes responsibility and ownership of office organisation, logistics, deadline compliance, and important documents and files.

Executive Assistant Job Duties

Organise and schedule meetings

Prepare meeting agendas, perform research for meetings, and take minutes during meetings

Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members

Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence

Perform reception duties such as answering phones where necessary

Manage the diaries and schedules of senior management

Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas

Liaise with clients and business guests

Organise media appearances and events

Solve simple IT problems and contact the IT department when necessary

Maintain electronic filing system, ensuring processes and software are up to date and in working order

Manage projects and follow-up with team members where required

Maintain a strong working relationship with other relevant departments, including IT, sales, and PR

Liaise with other staff members on behalf of senior management

Handle payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees where necessary

Prepare and deliver monthly report

Executive Assistant Skills and Qualifications

Executive Support Experience, Administration, Organisation, Clerical Skills, Clear Communication Skills, Initiative, Time-Management, Workload Management, Discretion, Multitasking, Professionalism, Scheduling, Planning, Willingness to Travel, Microsoft Office, Strong Attention to Detail, Confidence, Flexibility, Self-Motivation, Team-Oriented, Persistence