Part-time Finance Manager

Output is an independent brand & digital design studio. We’re looking for a Part-time Finance Manager to be ‘all things finance’ and join us on the next stage of our journey, working three days or 24 hours flexibly across a week.

It’s an important role for someone with proven financial experience working in a creative agency, production or design environment. You’re keen to learn from our Finance Director, grow into the department and work with creative people.

We’re looking for excellent time-management skills and the ability to balance and prioritise tasks. Attention to detail, problem-solving, organisation and planning are important attributes.

You have great written and verbal communication skills, can think on your feet and make decisions, while finding practical and cost-effective solutions to challenges.

The role is remote/hybrid, with occasional days spent working with the team in London. We offer a competitive salary depending on experience, with 15 days holiday per year (25 days full time, pro rata to a three-day week), plus a paid three-day Christmas shutdown.

You can work three days per week, or split the 24 hours across a five-day week, depending on what suits you. We also offer Vitality health insurance and a cycle-to-work scheme.

(Please note: the salary range shown is dependent on experience and pro rata from a Full-time Equivalent of £45–55,000 per year.)

Job function

The owner and the main point of contact for our production team, external suppliers and client’s financial teams. Responsible for timely and accurate completion of weekly, monthly and annual financial tasks and activities. Constantly looking to improve your skills and input into the development of the finance team and the studio as a whole. You’ll support the Managing Director and Finance Director on projects and tasks where required.

Key responsibilities

• Ensure excellence, enthusiasm and efficiency across everything you do
• Accountable for the accurate and timely delivery of everything finance-related at Output
• Preparation of monthly management accounts – P&L and Balance Sheet
• Preparation of monthly time reports for revenue recognition and utilisation reporting
• Manage the payment of all suppliers and reconciliation of supplier accounts
• Raise sales invoices and perform tight credit control function
• Work with Production to ensure client set-up and billing are accurate and up to date
• Preparation of payroll & salary journal
• Preparation of quarterly VAT returns
• Maintain best-in-class processes
• Identify and escalate issues within the project teams to our Finance Director as appropriate
• Accurately and regularly perform cashflow reconciliations and forecasting
• Chair weekly meetings with Production to ensure all client set-up, billing and costs are up to date
• Prepare monthly management pack with oversight from Finance Director
• Prepare monthly financial board pack
• Work closely with Head of Production and encourage collaboration and the sharing of best practice
• Ensure sign-off procedures are adhered to, checking and acquiring approval for work before progressing
• Be able to substitute for the Finance Director in internal meetings if they’re unavailable.

Systems

Xero, Google Docs, Google Sheets, Excel.